Every charge has a source
An invoice line can retain the encounter, order, dispense, bed event, procedure, service, tariff, and responsible author.
Hospital billing software Nepal
Hospital billing software in Nepal where every rupee keeps its source
Xodont creates charges from accountable care or stock events, then records who must pay: patient, HIB or another payer, a government or donor programme, an approved waiver, or a free-care route. Receipts, credit notes, returns, refunds, settlements, and journals preserve the original document instead of deleting history.
Designed for
Hospitals and dental groups that need patient care, payer responsibility, collections, medicines, deposits, refunds, receivables, payables, and accounting to reconcile.
Operational value
What changes when the workflow is connected
Every rupee has a route
Cash, bank, digital, payer, programme, deposit, refund, waiver, and free-care values remain distinguishable.
Every correction remains visible
Credit notes, returns, refunds, write-offs, and reversals preserve the original document, reason, approval, and accounting effect.
Capabilities
What hospital billing and accounting must control
Source-linked charges
OPD, inpatient, diagnostic, medicine, procedure, bed, package, and other authorised services can create billable events.
Deposits and settlement
Advance or deposit receipt, allocation, partial and split payment, multiple methods, outstanding balance, and refund.
Payer and programme routes
Patient, HIB, other insurer, government programme, donor, waiver, included service, and authorised free-care responsibility.
Credit notes and returns
Correct an issued financial outcome without deleting the original invoice, receipt, medicine issue, or journal history.
Accounting integration
Balanced journals, receivables, payables, tills, bank deposits, reconciliation, cost centres, supplier liability, and stock value.
Registers and exports
Sales, sales return, purchase, purchase return, credit note, VAT, Annex 5, archived evidence, and management exports subject to parity validation.
Workflow
A practical implementation path
- 01
Create the charge from care
An approved service, order, dispense, stay, or procedure produces the source event and financial responsibility.
- 02
Apply the authorised funding route
Record patient payment, deposit, payer, programme, waiver, free service, or mixed contribution with the required evidence.
- 03
Correct without deleting
Use return, credit note, refund, adjustment, or reversal with reason and approval while retaining the original document.
- 04
Post and reconcile
Compare invoices, receipts, claims, programme value, stock effects, bank or cash, receivables, and balanced journals.
Acceptance checklist
What to validate before go-live
Turn every broad promise into a test with an owner, expected result, evidence, and sign-off.
- Tariffs, packages, taxes, discounts, deposits, instalments, split payment, and approval limits
- Patient, HIB, insurer, government, donor, waiver, free, included, and bad-debt routes
- Receipt, invoice, confirmation bill, credit note, refund, discharge bill, and register layouts
- Cashier shift, till, bank deposit, digital payment, settlement, and reconciliation controls
- Sales, return, purchase, credit-note, VAT, Annex 5, archive, and migration parity tests
- Chart of accounts, cost centres, posting rules, opening balances, and financial close ownership
Evidence boundary
“IRD-ready” means the workflow can be configured and tested for required electronic-billing and register evidence; it does not mean IRD approval or exact report parity is assumed. Current authority requirements and supplied reference exports must be validated before production use.
Frequently asked questions
Questions buyers ask about hospital billing and accounting
Yes. The model supports partial and split settlement, advances or deposits, multiple payment methods, payer contributions, balances, and refunds.
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Plan around your team
Test hospital billing and accounting with your real workflow
Bring one patient journey, one difficult exception, one report, and one reconciliation requirement. We will map the pilot around evidence your team can accept.