No-charge care stays measurable
Leaders can review patients served, medicines issued, programme value, stock consumed, locations, authors, and exceptions without mixing them with cash sales.
Free medicine distribution software Nepal
Free medicine distribution software with a separate zero-charge register
A free issue must not disappear as a zero-value sale. Xodont uses a separate authorised distribution route: patient charge remains NPR 0 while the prescription, beneficiary, programme, approval, medicine, quantity, batch, cost or tariff value, dispenser, and accounting destination remain visible.
Designed for
Government and programme-supported hospitals that provide medicines without patient payment but still need stock, service value, programme, beneficiary, and financial accountability.
Operational value
What changes when the workflow is connected
Stock custody remains intact
The same batch controls apply to free and paid stock movement, including expiry, store, transfer, return, recall, and physical count.
No patient invoice at issue
The authorised issue records patient charge as NPR 0 and creates no patient invoice; later reclassification requires a controlled, auditable correction.
Capabilities
What free medicine distribution must control
Beneficiary and programme
Patient identity, eligibility or beneficiary basis, programme, facility, referral or authorisation reference, and issue date.
Prescription authority
Prescriber, encounter, medicine, dose, quantity, substitution, and clinical context remain linked to the dispense.
Batch-level stock issue
Medicine, batch, expiry, store, quantity, dispenser, recipient, and resulting balance are recorded.
Zero patient charge
The patient contribution is recorded as NPR 0 while cost, tariff, programme value, or funding evidence is retained separately.
Separate reporting
Free issues can be reviewed by programme, medicine, batch, facility, beneficiary, authorisation, period, and responsible user.
Accounting treatment
The implementation maps the issue to the correct programme expense, subsidy, donor, consumption, or other approved accounting destination.
Workflow
A practical implementation path
- 01
Confirm eligibility and authority
Select the patient, programme, beneficiary basis, authorisation, encounter, and prescription before choosing stock.
- 02
Dispense the controlled batch
Choose the correct medicine, quantity, batch, and store; record substitution and counselling when applicable.
- 03
Post the no-charge route
Set the patient charge to zero while preserving cost or tariff value and the configured accounting or programme effect.
- 04
Review the separate register
Reconcile patients, prescriptions, batches, quantities, programme value, stock balances, approvals, and exceptions.
Acceptance checklist
What to validate before go-live
Turn every broad promise into a test with an owner, expected result, evidence, and sign-off.
- Approved programme and essential-medicine lists with effective dates
- Eligibility, beneficiary, referral, authorisation, and exception evidence
- Free-only, shared, central, facility, ward, and outreach stock locations
- Patient charge, tariff, acquisition cost, funding, subsidy, and expense treatment
- Return, substitution, partial issue, stock-out, expiry, damage, and recall rules
- Separate daily, monthly, programme, medicine, beneficiary, and audit reports
Evidence boundary
The software records the route and evidence; it does not decide who is legally eligible or which medicines a programme covers. Those rules must come from the responsible authority and be versioned, configured, and tested by the institution.
Frequently asked questions
Questions buyers ask about free medicine distribution
No. Xodont models authorised free distribution as a separate route so it is not confused with a commercial discount or ordinary patient sale.
Official Nepal context
Context—not product certification
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Plan around your team
Test free medicine distribution with your real workflow
Bring one patient journey, one difficult exception, one report, and one reconciliation requirement. We will map the pilot around evidence your team can accept.